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The job of a bridal consultant is to provide as much assistance as a couple needs to help them feel at ease as their special day approaches. Most young couples today have careers/ jobs and other activities which may require most of their attention, leaving them little time to focus on all of the details of planning that special wedding. Hiring a bridal consultant /wedding planner allows the couple to make all of the decisions about the wedding while allowing a trusted professional to take care of all of the research, negotiations, ordering, scheduling and all the other details involved in this huge venture.
Some couples love taking care of the details, but they need someone at the rehearsal and on the day of the wedding to make sure everything runs smoothly by troubleshooting issues that may arise including assisting any of the vendors before, during, and after the event. That service could also be provided by requesting to hire a "day of" wedding coordinator.
When you hire us to plan your wedding, you may choose as many or as few of these tasks as you need for us to handle. The costs will be determined by the extent of the services you require. Rest assured, we will prepare a detailed and fair contract for you to review. After we negotiate the contract and any changes are made, we can sign the contract. Also, a non-refundable deposit will be required at the time of the contract signing before any services can be rendered.
*Research and provide options for wedding venues, dates and time.
*Help the couple decide on the theme and/or the formality of the wedding.
*Help the couple prepare a wedding budget. Help choose a venue as well as the vendors that
would be best in order to keep the couple within the budget.
*Provide ongoing advice about etiquette and theme development.
*Research material for ethnic weddings.
*Stay up to date. Provide information on options, current styles, and current trends.
*Develop a proper ensemble for the determined style.
*Refer clients to vendors and set appointments for them to meet.
*Negotiate and review vendor contracts.
*Meet with the vendors along with the clients when requested.
*Provide choices and order invitations and other miscellaneous paper items.
*Make sure the save-the-dates, invitations, RSVPs, place cards, programs, etc. are properly printed.
*Provide diagrams of the room and table seating arrangements to event personnel/vendors.
*Suggest and assist in creating the perfect atmosphere by providing possibilities for creative lighting, table centerpieces, and other decor.
*Order any favors, gifts, and/or rental items.
*Organize weekend activities for the bride and groom, their families, and the wedding party.
*Negotiate special hotel rates for out-of-town guests.
*Determine if facilities are needed for special needs guests.
*Deliver welcome baskets to out-of-town guests staying at hotels.
*Assist in the selection of a music play list, photo wish list, and video wish list.
*Review menu and drink selections while keeping the couple's budget in mind.
*Prepare the banquet event order (BEO).
*Offer suggestions regarding the wedding cake. Arrange for cake tasting.
*Find and arrange any personal care services needed.
*Assist in planning and organizing the rehearsal dinner and any other parties at the couple's request.
*Organize the processional and recessional plan.
*Know the regulations of the wedding ceremony and reception locations.
*Advise on marriage license requirements.
*Find an officiant for blended religious couples.
*Coordinate the schedule, timing and order of the ceremony with the officiant.
*Coordinate the order of the ceremony and reception activities with the musicians.
*Develop a detailed wedding-day schedule.
*Check and assist the ceremony site set-up.
*Have an emergency kit on-hand.
*Provide food and drink to both groomsmen's and bridesmaids' dressing sites if allowed; otherwise order through the on-site caterer.
*Assist with last-minute dressing problems.
*Assist the photographer with pre-ceremony photos.
*Distribute flowers and help to pin them to attire.
*Set up the guest book table, unity candle, sand ceremony, and other ceremony items.
*Instruct the guest book attendant; make sure the pen writes and have a back-up pen.
*Go over the seating plan with the ushers.
*Go over instructions with the best man and the maid/matron of honor regarding wedding rings.
*Protect the marriage license.
*Keep the ring pillow, flower girl basket, and other miscellaneous items until needed.
*Organize the processional line-up.
*Assist the bridal party in lining up correctly.
*Confirm payments and tips to ceremony vendors.
*Direct guests to the reception location and keep copies of maps and directions on hand.
*Direct the wedding party and family for post-ceremony pictures.
*Coordinate the transfer of flowers and the guest book to the wedding site if needed.
*Wrap up and put away the unity candles, sand vases, and any other ceremony items.
*Coordinate the departure of the wedding party to the reception site.
*Check the room setup, layout, and bathrooms.
*Place favors, menu cards, and place cards on tables.
*Arrange any gifts and cards on the gift table.
*Check the entertainment setup.
*Review the schedule with the master of ceremonies, musicians, caterer, and other vendors.
*Determine the placement of floral arrangements transferred from the ceremony site.
*Check the cake table setup.
*Take and place cake topper on the table for the decorator to place.
*Pay all of the vendors working at the wedding who still need to be paid.
*Line up the bride, the groom, and the wedding party for announcements.
*Cue the bride, groom best man, maid of honor, and parents for a brief welcome speech, the first dance, and any toasts. Also, cue them for the cake cutting, bouquet toss, other dances, and the garter toss.
*Pack up all of the miscellaneous items and arrange for them to be taken from the reception.
*Arrange for the delivery of gifts, personal items, and any other wedding items.